Petitions and Course Pre-Authorization

Petitions

An Undergraduate Student Petition must be completed for various issues which may arise during a student's academic career*. For example:

  • Pre-approval
    • Requesting to substitute a UC San Diego course with another course to be taken at another institution (not necessary if the course is listed on assist.org as equivalent)
    • Requesting to take courses abroad before departure
  • Course Substitutions
    • Requesting to take an upper-division course as a Technical Elective in place of courses listed in the pre-approved lists
    • Requesting to substitute a UC San Diego course with another course taken at UC San Diego
    • Requesting to substitute a UC San Diego course with another course taken at another institution (Not necessary if the course is listed on assist.org as equivalent). Only petitions for core courses should be routed to NanoEngineering. General Education courses (Math, Chemistry, Physics, etc.) should be routed directly to the corresponding department
    • Requesting to substitute a course with courses taken abroad after you return
  • Major Requirement Waiver
    • Requesting to graduate with “D” in any course that is a major requirement except CENG or NANO core courses
    • Requesting to take graduate courses as part of CENG or NANO degree (must have 3.0 GPA and state which requirement you wish to complete with course)
*For other requests, please see Course Pre-Authorization process below.

How Do I Submit a Petition?

  1. Have your UC San Diego student PID# and password ready.
  2. Log in via Undergraduate Petition portal.
  3. Complete the petition request with course information and the reason for the petition.
  4. Optional: attach any supporting documents such as course syllabus, homework assignments, exam questions, project reports, etc., anything that will provide further information on the courses being petitioned.  Only PDF files will be accepted.

What is the Process of Submitting a Petition?

Once the petition has been submitted it will be reviewed by Student Affairs, the Department Undergraduate Affairs Committee (UAC), and the faculty teaching the course. It will take about 5-7 days for petitions to be reviewed and processed. Once reviewed, the student will be notified by the undergraduate advisors through a generated email. For paper petitions, the student will be notified of a decision via Virtual Advising Center (VAC) - an email will be sent to the student's UC San Diego email account alerting them that a VAC message is awaiting their review.

Course Pre-Authorization

Students are expected to complete all prerequisites and meet all course restrictions prior to enrolling in any undergraduate offered through the NanoEngineering Department course at UC San Diego. Prerequisites and restrictions are enforced in all courses. Please see link for the most current prerequisite/restriction information. For courses NOT listed, prerequisites/restrictions may, under exceptional circumstance, be waived with instructor consent.  

  • Prerequisites are courses which must be completed prior to enrollment in the subsequent course to ensure adequate preparation.
  • Restrictions are enrollment limitations put upon a course. Most commonly courses are restricted to certain class levels (junior/senior only, for example) or to certain majors.

 

An undergraduate student will submit a Course Pre-Authorization for the following reasons:

  • Pre-approval for enrollment to a class that is restricted for any reason
  • Requesting to take a course and a pre-requisite concurrently in the same quarter

How to request a Course Pre-Authorization

  1. Have your Student User ID/PID and Password/PAC ready
  2. Submit a request via the UC San Diego Course Pre-Authorization System. (For pre-approvals, be sure to include the Section ID number of the course for which you seek approval in the justification area. Requests without a Section ID included will not be considered).
  3. A submission confirmation email will be sent to the student's @ucsd.edu account.
  4. Once a final decision is made on the request, an email will be sent to the student's @ucsd.edu account. Requests will be processed by the Student Affairs office every Wednesday.
  5. If the request is approved, return to WebReg to enroll in the approved class.

Important Notes

  • If the Course Pre-Authorization request is approved, it is the student's responsibility to add (or waitlist, if full) the course via WebReg. All standard add/drop deadlines apply.
  • Final decision time will vary and is dependent on instructor response time.
  • System availability coincides with the release of the Schedule of Classes for the given quarter and is available until 4:00 pm on Friday of the second week of classes

Visiting Non-UCSD students

Individuals with visiting student status who are taking the course(s) at UC San Diego (e.g. in Summer Session, via an exchange program, student-employee program, etc.) may have prerequisites/restrictions waived for any undergraduate course. Visiting students should utilize the UC San Diego Course Pre-Authorization System to request such waivers.

Note: Students enrolling via UCSD Extension's Concurrent Enrollment program or the Cross-Enrollment program should NOT use the UC San Diego Course Pre-Authorization System. Enrollment is processed via the respective paper form/card.